How to Use NEs in Cabinets

The selected top level cabinet is indicated by . Unselected top level cabinets are indicated by . The selected top level cabinet is the cabinet that is displayed fully open in the tree in the left hand column.

How to create a new NE under a top level cabinet or under any NE in your tree

The top level cabinet or NE has to be visible either in the tree on the left hand side, or in any of the twelve panels in order for you to create an NE under it.

1.	Rightclick on the top level cabinet or NE under which you want to locate the new NE, and

2.	Select New.

3.	A dialogue will ask you to name the NE. Name it, and

Click

How to create an NE from an existing folder

•	From a folder via Windows® Explorer

When you drag a folder, its files are automatically dragged with it. However, any subfolders in it (and the files in those subfolders) can either be dragged with the main folder or simply left out of the DNE Desktop.

1.	Drag any folder from your folder structure and drop it on any NE in the cabinet

2.	This dialogue box will appear:

dialogue box - copy or link

You can either create copies of these files for use from the DNE Desktop only, or you can leave them where they are and the DNE Desktop will link to the existing files. Select your preference.

3.	If the folder you dragged does not have any subfolders within it, then you are finished. If the folder does have subfolders in it, then this dialogue box will appear:

dialogue box - create subfolders

On this dialogue box you decide whether you want to recreate all the subfolders as NEs or just create an NE for the dragged NE. Select your preference.

If you use the full DNE as well as the DNE Desktop, your cabinet is identical in both applications, so you can update in either cabinet knowing that you are updating both at the same time.

The NE structure is not synchronized with your folder structure. If you recreate your folder structure in the cabinet and then after that create a new file or folder in a folder that has been dragged into the cabinet, the new file or folder will not be added automatically to the cabinet. You have to add new knowledge manually.

•	From a folder on the bench

1.	Drag the folder into the cabinet structure.

How to move an NE in your tree structure

1.	Rightclick on the NE you want to move, and

2.	Select Cut.

3.	Then, rightclick on the target NE under which you want to move the NE you are moving, and

4.	Select Paste.

How to view NEs in the cabinet panels

•	Drag any NE into any panel. That branch of your tree structure will appear in the panel.

How to clear an NE from a cabinet panel

1.	Rightclick anywhere in the panel you want cleared, and

2.	Select Clear this panel.

Clearing an NE from a cabinet panel empties the panel. It only affects the display, It does not delete the NE or change your cabinet structure in any way.

How to clear all NEs from all cabinet panels

•

Click

•	A dialogue box will ask you if you want to save current configuration? before you clear the cabinets. You can select Yes to save the configuration as it stands now or No to clear the cabinets without saving.

Clearing NEs from cabinet panels empties the panels. It only affects the display, It does not delete the NEs or change your cabinet structure in any way.

How to view contents of an NE

•	Click any visible NE to display its tiles in the right hand column.

How to rename an NE

1.	Rightclick on the NE

2.	Select Rename.

3.	A dialogue box will ask for the new name. Enter the new name, and

Click

How to move up one level in a panel

1.	Select the panel, and

2.	Click on the top menu.

How to delete an NE

1.	Rightclick on the NE, and

2.	Select Delete.

3.	If the NE has no subordinate NEs in it, then it will delete at this point. However, if it does have subordinate NEs in it, then this dialogue box will appear:

cabinet - knowledge element dependencies

•	Select Cancel the deletion to cancel the deletion,

•	Select Delete this Knowledge Element Only to delete the one NE only. Its subordinate NEs will not be deleted, they will move up one level in the tree structure, or

•	Select Delete this Knowledge Element and all its children to delete the selected NE and also delete the entire branch of the tree structure.

Click

How to remove an NE from the cabinet

1.	Rightclick on the NE you want to remove from the cabinet, and

2.	Select Remove from Cabinet View

This option is designed for DNE Desktop users who also use the DNE. In the DNE, NEs can be linked together in other ways than just the cabinet, therefore severing cabinet links in the DNE does not mean that all links are severed (if you remove an NE from the cabinet, it still has all its contributions and affinities). However, if you use only the DNE Desktop, then removing an NE from the cabinet amounts to the same thing as deleting it.